Replace hotkeys. Hot combinations and WORD keys. Printing and previewing documents
Highlighting text is one of the most simple operations in the Word text editor. Most users select using the mouse. This method extremely simple, but has a number of disadvantages. Firstly, when you select text with the mouse, you need to take your hand off the keyboard, and this significantly slows down your work with the document. And secondly, selecting a large amount of text in this way takes a very long time, which also slows down the work.
An alternative way to select text is to select using the keyboard. In this article we will talk about how to select all text in Word 2003, 2007, 2010, 2013 and 2016. We will also look at a number of other similar operations.
Select all text in a Word document.
In order to select all text in Word, you need to press the key combination CTRL+A. To help you remember this key combination, think of it as CTRL + All.
In addition, if you have Word 2007, 2010, 2013 or 2016, then you can select all the text using the “Select” button, which is located on the “Home” tab.
Unfortunately, there is no such button in Word 2003.
Using the keyboard, you can select a block of text of any size. To do this, you just need to hold down the SHIFT key and control the cursor using the arrows on the keyboard. This will highlight the text. The starting point for selecting text will be the point where the cursor was positioned at the moment you pressed the SHIFT key. And you can select the end point of the selection by moving using the arrows on the keyboard.
This method of selecting text can be speeded up. To do this, hold down the CTRL and SHIFT keys at the same time, and then start moving using the arrows on the keyboard. In this case, the text will be highlighted in whole words at once, which will significantly speed up the process of selecting the desired block of text.
You can also specify the end point of the selection using the mouse. To do this, simply hold down the SHIFT key (or CTRL and SHIFT at the same time) and click with the mouse at the point where the end of the selected text should be located.
There are some interesting ways to highlight text using the END and HOME keys. For example, when you press SHIFT+END the text Word editor will select all text from the cursor to the end of the line. And when you use the SHIFT+HOME key combination, the text from the beginning of the line to the cursor will be highlighted.
The key combination CTRL+SHIFT+END selects all text from the cursor to the end of the Word document, CTRL+SHIFT+HOME from the beginning of the document to the cursor.
Highlighting a single word, sentence or paragraph.
If you need to select only one specific word, then you can do this by simply double-clicking the left mouse button on the word. If you click on a word three times, you can select the entire paragraph of text in which this word is located.
To select one sentence, you need to click once, but while holding down the CTRL key.
To do any action with the text, say, change the font used for writing, you need to select the text. Selecting small pieces does not cause difficulties even for novice users, because in Windows most operations can be done with the mouse. But when you need to select all the text in a large, multi-page document, using the mouse can be very inconvenient. You are unlikely to be able to successfully hold left button while you scroll the wheel and move the mouse horizontally (the end of the document is rarely at the level of the beginning of the line).
Hotkeys
Versatile. To select everything in Word 2007, you need to use the same combinations that will work in other versions. When you know at least the most frequently used combinations, the work speeds up significantly. To select the entire document, just press CTRL+A or CTRL and 5 on the numeric keypad. But how can you select all the text on several pages, but not in the entire document?
SHIFT key combinations will help you. You can do this: press the key and then use the mouse to mark the place where the selection begins. While holding SHIFT, scroll the wheel and place the cursor where you want the selection to end. Release the key.
SHIFT works in tandem with navigation keys. By leaving it pressed, you can select the desired segment down to one letter. When selected with the mouse, the system automatically tries to move the “black” area to the border of the last word, but this is not always necessary. Simply hold SHIFT while you click on the arrows, and the selection will increase by exactly one character with each press of the index key.
Not everyone knows how to select all text correctly using the F8 key. It turns on a special selection mode, but if you don’t press ESC at the end, when you replace one character in the middle of the document, its neighbor on the right will disappear. For example, you need to correct the word “iext” to the correct version. If you erase the first letter and write “t” instead, using F8 you will get “txt”.
F8 is easy to press, no need to hold. You can then click on the borders of the selection or move around the text using the navigation keys. When you choose the second option, press F8 after you have placed the cursor at the beginning of the selection.
Special Features
In Word you will find several interesting ways to highlight all text. If the entire document has same formatting(by size and type of font), select at least one word and click right button open The item “Select text that has the same format” will become available, i.e. in our case, the entire text.
By holding down the ALT key, you can select everything within the boundaries of the rectangle. The user indicates the opposite corners of the rectangle using the mouse.
Select from menu
Finally, we’ll tell you how to select all text from a menu. In Word 2007 and 2010, on the main tab you need to open the “Editing” item. The right command will be there. In Word earlier versions"Select All" is located in the "Edit" menu.
The other day I had to use Word and I realized that I couldn’t do without knowing at least the basic hotkey combinations.
But all I needed was to remove all the hyperlinks from the document, and it took too long to remove each one individually. What can we say about those people who use Word every day. This article is exactly for them.
The most popular hotkey combinations
Ctrl+ Home - moves the cursor to the beginning of the document (page).
Ctrl+ End – moves the cursor to the end of the document.
Ctrl+ A - select all.
Ctrl+ C - copy selection.
Ctrl+ V - paste all.
Ctrl+ Z - undo the last action.
Ctrl+ F - find in.
Ctrl+ S - save the document.
Shift + ← - selects text one character to the left.
Shift + → - selects text one character to the right.
Shift + - select text one line up.
Shift + ↓ - select text one line down.
Ctrl + Shift + ← - hotkeys for selecting text by words to the left.
Ctrl + Shift + → - hotkeys for selecting text by words to the left.
Alt+ Q - call the clipboard menu (for the PuntoSwitcher program).
Alt+ E – change the layout of the selected text (for the PuntoSwicher program).
Alt+ R – transliteration of the selected text (for the PuntoSwicher program).
Keyboard shortcuts in Microsoft Office Word
END - Move to the end of the line.
F4 - Open the Folder list.
F6 - Go to the task area from another area in the program window. (You may need to press F6 multiple times.)
CTRL+TAB - Move to the task area if the menu is active. (You may need to press CTRL+TAB repeatedly.)
CTRL+SHIFT+< - Уменьшение размера шрифта до предыдущего значения.
CTRL+SHIFT+>
CTRL+Z - Undo the last action.
CTRL+O - Open a document.
CTRL+W - Closes the document.
CTRL+P - Print document
CTRL+Z - Undo the last action.
CTRL+F3 - Delete to the piggy bank.
Press ALT+Z to go to the Home tab, and then press A, N. - Display the clipboard panel Microsoft Office.
CTRL+F3 - Delete to the piggy bank.
END - To the end of the line
HOME - Go to the beginning of the line
PAGE UP - One screen up
CTRL+END - To the end of the document
CTRL+SHIFT+> - Increase font size.
CTRL+SHIFT+< - Уменьшение размера шрифта.
CTRL+] - Increases the font size by one point.
CTRL+F11 - Lock the field.
F6 - Move to the next window area or frame.
F8 - Expand selection.
F9 - Update selected fields.
F11 - Move to the next field.
SHIFT+F3 - Change the case of letters.
SHIFT+F11 - Move to the previous field.
CTRL+F3 - Delete to the piggy bank.
CTRL+F4 - Closes the window.
CTRL+F9 - Insert an empty field.
CTRL+F11 - Lock the field.
CTRL+SHIFT+F3 - Paste the contents of the piggy bank.
CTRL+SHIFT+F6 - Go to the previous window.
CTRL+SHIFT+F9 - Break connection with the field.
CTRL+SHIFT+F11 - Unlock a field.
ALT+F8 - Run a macro.
ALT+F9 - Switch between the values of all fields and their codes.
ALT+SHIFT+F9 - Activate field codes GOTOBUTTON or MACROBUTTON in a field with values.
Home - hotkey moving the cursor to the beginning of the line.
Ctrl+ Home - moves the cursor to the beginning of the document (page)
End – a hotkey that moves the cursor to the end of the line.
Ctrl+ End – moves the cursor to the end of the document
Ctrl+ → - moves the cursor one word forward.
Ctrl+ ← move the cursor back one word.
Ctrl+ A - select all
Ctrl+ C - copy selection
Ctrl+ V - paste all
Ctrl+ Z - undo last action
Ctrl+ F - find in document
Ctrl+ S - save document
Shift + ← - select text one character to the left
Shift + → - select text one character to the right
Shift + - select text one line up
Shift + ↓ - select text one line down
Ctrl + Shift + ← - hotkeys for selecting text by words to the left
Ctrl + Shift + → - hotkeys for selecting text by words to the left
Alt+ Q - call the clipboard menu (for the PuntoSwitcher program)
Alt+ E – change the layout of the selected text (for the PuntoSwicher program)
Alt+ R – transliteration of selected text (for PuntoSwicher program)
ALT+TAB - Go to the next window.
ALT+SHIFT+TAB - Go to the previous window.
CTRL+W or CTRL+F4 - Closes the active window.
ALT+F5 - Restore the size of the active window after it is maximized.
F6 - Go to the task area from another area in the program window (in a clockwise direction). You may need to press the F6 key multiple times.
SHIFT+F6 - Move to the task area from another area in the program window (in a counterclockwise direction).
CTRL+F6 - When multiple windows are open, move to the next window.
CTRL+SHIFT+F6 - Go to the previous window.
CTRL+F10 - Maximize or restore the selected window.
PRINT SCREEN - Copies the screen image to the clipboard.
ALT+PRINT SCREEN - Copies the image of the selected window to the clipboard.
ALT+F6 - Switch from an open dialog box to a document (for such dialog boxes how to Find and Replace).
TAB - Move to the next parameter or group of parameters.
SHIFT+TAB - Move to the previous parameter or group of parameters.
CTRL+TAB - Go to the next tab of the dialog box.
CTRL+SHIFT+TAB - Go to the previous tab of the dialog box.
Arrow keys - Move between options in an open drop-down list or between options in an option group.
SPACEBAR - Perform the action assigned to the highlighted button; selecting or clearing the highlighted checkbox.
ALT+ underlined letter in the parameter name - Select a parameter; checking or unchecking a checkbox.
ALT+DOWN ARROW - Opens the selected drop-down list.
The first letter of the parameter name in the drop-down list - Select a parameter from the drop-down list.
ESC - Close the selected drop-down list; cancels the command and closes the dialog box.
ENTER - Run the selected command.
HOME - Go to the beginning of the line.
END - Move to the end of the line.
LEFT ARROW or RIGHT ARROW - Move one character left or right.
CTRL+LEFT ARROW - Move one word to the left.
CTRL+RIGHT ARROW - Move one word to the right.
SHIFT+LEFT ARROW - Selects or deselects one character to the left of the cursor.
SHIFT+RIGHT ARROW - Selects or deselects one character to the right of the cursor.
CTRL+SHIFT+LEFT ARROW - Selects or deselects one word to the left of the cursor.
CTRL+SHIFT+RIGHT ARROW - Selects or deselects one word to the right of the cursor.
SHIFT+HOME - Selects a fragment from the cursor to the beginning of the line.
SHIFT+END - Selects a fragment from the cursor to the end of the line.
CTRL+F12 or CTRL+O - Displays the Open dialog box.
ALT+1 - Go to the previous folder. Button icon
ALT+2 - Button One level up Button icon: opens a folder located one level above the open folder.
DELETE - Delete button Button icon: deletes selected folders or files.
ALT+4 - New folder button Button icon: creates a new folder.
ALT+5 - Views Button Button Icon: Navigate between available folder views.
SHIFT+F10 - Display context menu for a selected item, such as a folder or file.
TAB - Move between options or areas in a dialog box.
F4 - Open the Folder list.
F5 - Update the list of files.
ESC - Cancel the action in progress.
CTRL+Z - Undo the last action.
CTRL+Y - Redo the undone or last action.
F6 - Go to the task area from another area in the program window. (You may need to press F6 repeatedly.)
CTRL+TAB - Move to the task area if the menu is active. (You may need to press CTRL+TAB repeatedly.)
TAB or SHIFT+TAB - Selects the next or previous item in the active task pane.
CTRL+SPACEBAR - Displays the full set of taskbar menu commands.
SPACEBAR or ENTER - Perform the action assigned to the selected button.
SHIFT+F10 - Opens a drop-down menu for the selected collection item.
HOME or END - Select the first or last item in the collection.
PAGE UP or PAGE DOWN - Scroll up or down the selected collection list.
SHIFT+F10 - Displays the context menu for the selected item.
ALT+SHIFT+F10 - Displays a menu or message of a smart tag or button “AutoCorrect Options” Button icon, or “Insert Options” button Button icon. If there are multiple smart tags, it moves to the next smart tag and displays its menu or message.
DOWN ARROW - Selects the next item in the smart tag menu.
UP ARROW - Select the previous item in the smart tag menu.
ENTER - Perform an action associated with the selected smart tag menu item.
ESC - Closes a menu or smart tag message.
ALT or F10. Press any of these keys again to return to the document and cancel the access keys. - Selecting the active “ribbon” tab and activating access keys.
F10 to highlight the active tab, and then pressing the LEFT ARROW or RIGHT ARROW keys - Move to another "ribbon" tab.
CTRL+F1 - Hiding and showing the “ribbon”.
SHIFT+F10 - Displays the context menu for the selected command.
F6 - Move focus to highlight each of the following areas of the window:
TAB or SHIFT+TAB - Moves the focus of each command on the ribbon forward or backward, respectively.
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW - Move down, up, left, or right between items on the “ribbon.”
SPACEBAR or ENTER - Activates the selected command or specified control on the ribbon.
SPACEBAR or ENTER - Opens the selected menu or selected collection on the Ribbon.
ENTER - Activate a command or control on the ribbon to change a value.
ENTER - Completes changing a value in a control on the ribbon and moves focus back to the document.
F1 - Get help for a selected command or selected control on the Ribbon. (If the selected command does not have a Help topic associated with it, the program's general Help topic is displayed.)
CTRL+SHIFT+SPACEBAR - Creates a non-breaking space.
CTRL+HYPHEN - Create a non-breaking hyphen.
CTRL+B - Add a bold style.
CTRL+I - Add italic style.
CTRL+U - Add an underline.
CTRL+SHIFT+< - Уменьшение размера шрифта до предыдущего значения.
CTRL+SHIFT+> - Increases the font size to the next value.
CTRL+[ - Decrease font size by 1 point.
CTRL+] - Increases the font size by one point.
CTRL+SPACEBAR - Remove paragraph or character formatting.
CTRL+C - Copy selected text or object to the clipboard.
CTRL+X - Deletes selected text or object to the clipboard.
CTRL+V - Paste text or object from the clipboard.
CTRL+ALT+V - Paste special.
CTRL+SHIFT+V - Paste formatting only.
CTRL+Z - Undo the last action.
CTRL+Y - Repeat the last action.
CTRL+SHIFT+G - Opens the Statistics dialog box.
CTRL+N - Creates a new document of the same type as the current or last document.
CTRL+O - Open a document.
CTRL+W - Closes the document.
ALT+CTRL+S - Split the document window.
ALT+SHIFT+C - Unsplit the document window.
CTRL+S - Save the document.
CTRL+F - Search for text, formatting and special characters.
ALT+CTRL+Y - Repeat the search (after closing the Search and Replace window).
CTRL+H - Replace text, formatting and special characters.
CTRL+G - Go to page, bookmark, footnote, table, note, picture and other elements of the document.
ALT+CTRL+Z - Move between the last four places where changes were made.
ALT+CTRL+HOME - Opens a list of search options. Use the arrow keys to select an option, then press Enter to begin searching the document.
CTRL+PAGE UP - Go to the previous change.
CTRL+PAGE DOWN - Move to the location of the next change.
CTRL+P - Print document
ALT+CTRL+I - Open or close the preview window.
Arrow keys - Move around the page while zoomed in.
PAGE UP or PAGE DOWN - Moves to the previous or next page when the image is zoomed out.
CTRL+HOME - Move to the first page when zooming out.
CTRL+END - Move to the last page when zoomed out.
ALT+SHIFT+O - Mark a table of contents item.
ALT+SHIFT+I - Mark a link table element.
ALT+SHIFT+X - Mark an index item.
ALT+CTRL+F - Insert a regular footnote.
ALT+CTRL+D - Insert an endnote.
BACKSPACE - Deletes one character to the left of the cursor.
CTRL+BACKSPACE - Delete one word to the left of the cursor.
DEL - Deletes one character to the right of the cursor.
CTRL+DEL - Delete one word to the right of the cursor.
CTRL+X - Delete the selected fragment to the Microsoft Office clipboard.
CTRL+Z - Undo the last action.
CTRL+F3 - Delete to the piggy bank.
Press ALT+Z to go to the Home tab, and then press A, N. - Display the Microsoft Office Clipboard Panel
CTRL+C - Copy selected text or selected pictures to the Microsoft Office clipboard.
CTRL+X - Delete selected text or picture to the Microsoft Office clipboard
CTRL+V - Paste the latest addition to the Microsoft Office clipboard.
F2 (then move the cursor and press ENTER) - Moves the text or picture once.
SHIFT+F2 (then move the cursor and press ENTER) - Copy text or picture once.
ALT+F3 - Opens the Create a new building block dialog box when text or an object is selected.
SHIFT+F10 - When a building block, such as a SmartArt graphic, is selected, display its associated context menu.
CTRL+F3 - Delete to the piggy bank.
CTRL+SHIFT+F3 - Paste the contents of the piggy bank.
ALT+SHIFT+R - Copies a header or footer from a previous section of the document.
LEFT ARROW - One character to the left
RIGHT ARROW - One character to the right
CTRL+LEFT ARROW - One word to the left
CTRL+RIGHT ARROW - One word to the right
CTRL+UP ARROW - Up one paragraph
CTRL+DOWN ARROW - Down one paragraph
SHIFT+TAB - One cell to the left (in the table)
TAB - One cell to the right (in a table)
UP ARROW - Go to previous line
DOWN ARROW - To next line
END - To the end of the line
HOME - Go to the beginning of the line
ALT+CTRL+PAGE UP - To the top of the screen
ALT+CTRL+PAGE DOWN - To the bottom of the screen
PAGE UP - One screen up
PAGE DOWN - One screen down
CTRL+PAGE DOWN - Go to the beginning of the next page
CTRL+PAGE UP - To the beginning of the previous page
CTRL+END - To the end of the document
CTRL+HOME - Go to the beginning of the document
SHIFT+F5 - Go to previous fix
SHIFT+F5 - To the position where the cursor was the last time the document was closed (after opening the document)
TAB - To next cell in row
SHIFT+TAB - To the previous cell of the row
ALT+HOME - To the first cell of the row
ALT+END - Go to the last cell of the row
ALT+PAGE UP - To the first cell of the column
ALT+PAGE DOWN - Go to the last cell of the column
UP ARROW - Go to previous line
DOWN ARROW - To next line
ALT+SHIFT+UP ARROW - Move up one line
ALT+SHIFT+DOWN ARROW - Down one line
CTRL+SHIFT+C - Copy formatting from text.
CTRL+SHIFT+V - Apply copied formatting to text.
CTRL+SHIFT+F - Opens the Font dialog box to change the font.
CTRL+SHIFT+> - Increase font size.
CTRL+SHIFT+< - Уменьшение размера шрифта.
CTRL+] - Increases the font size by one point.
CTRL+[ - Decrease the font size by one point.
CTRL+D - Opens the Font dialog box to change character formatting.
SHIFT+F3 - Change the case of letters.
CTRL+SHIFT+A - Converts all letters to uppercase.
CTRL+B - Apply bold style.
CTRL+U - Apply underline.
CTRL+SHIFT+W - Underline words (not spaces).
CTRL+SHIFT+D - Double underline text.
CTRL+SHIFT+H - Convert to hidden text.
CTRL+I - Apply italic style.
CTRL+SHIFT+K - Converts all letters to small capitals.
CTRL+EQUAL SIGN - Applies subscript formatting (automatic spacing).
CTRL+SHIFT+PLUS SIGN - Apply superscript formatting (automatic spacing).
CTRL+SPACEBAR - Removes additional formatting from selected characters.
CTRL+SHIFT+Q - Design selected characters in Symbol font.
CTRL+SHIFT+* (the asterisk on the numeric keypad has no effect) - Displays non-printable characters.
SHIFT+F1 (then click the text of interest) - Displays text formatting information.
CTRL+SHIFT+C - Copy formatting.
CTRL+SHIFT+V - Paste formatting.
CTRL+1 - Single line spacing.
CTRL+2 - Double line spacing.
CTRL+5 - One and a half line spacing.
CTRL+0 (zero) - Increases or decreases the space before the current paragraph by one line.
CTRL+E - Switches the paragraph between center alignment and left alignment.
CTRL+J - Switches the paragraph between justified and left aligned.
CTRL+R - Switches the paragraph between right-align and left-align.
CTRL+L - Align the paragraph to the left.
CTRL+M - Add left indentation.
CTRL+SHIFT+M - Remove left indentation.
CTRL+T - Create a protrusion.
CTRL+SHIFT+T - Decrease protrusion.
CTRL+Q - Remove additional formatting from selected paragraphs.
CTRL+SHIFT+S - Open the task pane Apply styles.
ALT+CTRL+SHIFT+S - Opens the Styles task pane.
ALT+CTRL+K - Apply autoformat.
CTRL+SHIFT+N - Apply the “Normal” style.
ALT+CTRL+1 - Apply the “Heading 1” style.
ALT+CTRL+2 - Apply the “Heading 2” style.
ALT+CTRL+3 - Apply the “Heading 3” style.
ALT+SHIFT+K - View merge.
ALT+SHIFT+N - Merging documents.
ALT+SHIFT+M - Print the combined document.
ALT+SHIFT+E - Change the merge data source.
ALT+SHIFT+F - Insert a merge field.
ALT+SHIFT+D - Insert a DATE field.
ALT+CTRL+L - Insert a LISTNUM field (numbering).
ALT+SHIFT+P - Insert a PAGE field.
ALT+SHIFT+T - Insert a TIME field (current time).
CTRL+F9 - Insert an empty field.
CTRL+SHIFT+F7 - Updates linked data in the original Microsoft Office Word document.
F9 - Update selected fields.
CTRL+SHIFT+F9 - Break connection with the field.
SHIFT+F9 - Switch between the code of the selected field and its value.
ALT+F9 - Switch between the values of all fields and their codes.
ALT+SHIFT+F9 - Activate field codes GOTOBUTTON or MACROBUTTON in a field with values.
F11 - Move to the next field.
SHIFT+F11 - Move to the previous field.
CTRL+F11 - Lock the field.
CTRL+SHIFT+F11 - Unlock a field.
F1 - Get help or access the Microsoft Office Online website.
F2 - Move text or picture.
F4 - Repeat last action.
F5 - Select the Go command (Home tab).
F6 - Move to next window area or frame
F7 - Select the Spelling command (Review tab).
F8 - Expand selection.
F9 - Update selected fields.
F10 - Display a tooltip for keys.
F11 - Move to the next field.
SHIFT+F1 - Displays context-sensitive help or formatting information.
SHIFT+F2 - Copy text.
SHIFT+F3 - Change the case of letters.
SHIFT+F4 - Repeat the Find or Go action.
SHIFT+F5 - Go to the last change.
SHIFT+F6 - Move to the previous window area or frame (after pressing F6).
SHIFT+F7 - Select the Thesaurus command (Review tab, Review group).
SHIFT+F8 - Decrease selection.
SHIFT+F9 - Switch between field values and their codes.
SHIFT+F10 - Displays the context menu.
SHIFT+F11 - Move to the previous field.
CTRL+F2 - Select the Preview command (Microsoft Office Button Button Icon).
CTRL+F3 - Delete to the piggy bank.
CTRL+F4 - Closes the window.
CTRL+F6 - Go to the next window.
CTRL+F9 - Insert an empty field.
CTRL+F10 - Maximize the document window.
CTRL+F11 - Lock the field.
CTRL+F12 - Select the Open command (Microsoft Office Button Button icon).
CTRL+SHIFT+F3 - Paste the contents of the piggy bank.
CTRL+SHIFT+F5 - Change bookmark.
CTRL+SHIFT+F6 - Go to the previous window.
CTRL+SHIFT+F7 - Updates linked data in the original Office Word 2007 document.
CTRL+SHIFT+F8 and then pressing the arrow key - Expand the selection (or block).
CTRL+SHIFT+F9 - Break connection with the field.
CTRL+SHIFT+F11 - Unlock a field.
CTRL+SHIFT+F12 - Select the Print command (Microsoft Office Button Button icon).
ALT+F1 - Move to the next field.
ALT+F3 - Create a new standard block.
ALT+F4 - Exit Office Word 2007.
ALT+F5 - Restores the previous size of the program window.
ALT+F6 - Navigate from an open dialog to the document (for dialogs such as Find and Replace that support this behavior).
ALT+F7 - Search for the next spelling or grammatical error.
ALT+F8 - Run a macro.
ALT+F9 - Switch between the values of all fields and their codes.
ALT+F10 - Maximize the program window.
ALT+F11 - Display Microsoft Visual Basic code.
ALT+SHIFT+F1 - Move to the previous field.
ALT+SHIFT+F7 - Displays the task pane Reference materials.
ALT+SHIFT+F9 - Activate field codes GOTOBUTTON or MACROBUTTON in a field with values.
ALT+SHIFT+F10 - Displays a menu or smart tag message.
CTRL+ALT+F1 - Display system information.
CTRL+ALT+F2 - Select the Open command (Microsoft Office Button Button icon).
Computers have become an integral part of our lives. And the ability to use a computer, as well as the ability to read and write, is required almost everywhere. One of the main “measures” of computer knowledge is the ability to work with an office software package from Microsoft. Microsoft Office includes in its package word processor Word. Microsoft Word is a program used by doctors, teachers, military, accountants, lawyers, students, etc. Word is also widely used at home. Therefore, good knowledge and ability to use this program will help almost everyone who uses a computer for work and private purposes.
Of course, the ability to work with Word requires a lot of knowledge; in this article I will talk about the hotkeys used in Word. Hotkeys in Word help significantly increase speed efficient work in a text editor. Many of you will say that it is more convenient to work with a mouse, but experience and practice show something completely different. And as my argument, I will propose an experiment, compete with yourself - send an open Word document two ways. Of course, you can do this quickly with a mouse, but if you learn to use the hotkey combinations Ctrl+P, Ctrl+Shift+l, you will probably send documents to print faster. Or try another experiment, save open document. I am sure that the fastest way to do this is using the Ctrl+S key combination. It is the speed factor that is the advantage that you get over your colleagues. This means that your knowledge is more competitive in the fight for well-paid jobs.
I divide keyboard shortcuts in Word into several categories. And I think that this approach is more correct, because it allows you to memorize them according to a certain structure.
It is also useful to know some Alt combinations, for example.
Common Keyboard Shortcuts
This category includes service key combinations that perform some action on the entire document. Combinations of saving a document or printing fall into this category. The following combinations are also often used:
These Word keyboard shortcuts, related to common shortcuts, are the most commonly used. Of course, everyone who uses hotkeys will add a couple of combinations to this list from their experience. But many will agree that the listed set is mandatory for confident work.
Move and highlight key combinations
In my opinion, it is precisely without these keys that it is impossible to imagine proper work with documents. When you have to edit a document, every time you need to highlight a piece of text or move a few words to the side, grabbing the mouse means wasting a lot of time.
Basic combinations for moving:
I think that, having mastered these 10 key combinations, you will be able to confidently and most importantly quickly navigate within the document. These combinations become more useful when you need to highlight a piece of text. With the exception of the keys for moving around the table, if you add the pressed Shift key to the other combinations, you can select a word, paragraph, text before the beginning of the document, text at the end of the document, text at the beginning of the page, text at the end of the page. And using the Ctrl+A key combination you can select the entire document.
Frequently used combinations
This category of key combinations directly includes those that perform operations on objects (elements) of the document. What is a document element? Document elements include almost everything you work with in a document. These are: a symbol, a word, a group of words, a line, a paragraph, a picture, a table, an element of a diagram, an entire diagram, etc. The concept of an element in Word can also be defined as follows - everything that can be selected!
I have listed the most used key combinations that perform direct actions on an object. As I said earlier, everyone has their own experience and someone is probably ready to add to the above list. But I think that few will dispute the combinations given. After all, if you need to delete a word before the cursor, then it is much easier to press Ctrl+Backspace once than Backspace many times. Or if you need to highlight some fragment in italics, then it’s definitely easier to press Ctrl+I and everything will be as it should. After all, in this case you don’t have to take your hands off the keyboard and you can just continue typing.
Rarely used combinations
In this category I include those combinations that you can do without, but within the framework of a separate document they are very necessary. As an example, I will give the following situation: sometimes I write texts to order and in some cases I am given a condition - the text must consist of 2-2.5 thousand characters or 1 thousand words. Thus, I need to look at text statistics frequently. To do this, I press Ctrl+Shift+G, a statistics window opens in front of me, and I get the necessary information.
I have the following set of rarely used key combinations:
You begin to understand the importance of Word keyboard shortcuts when your typing speed goes beyond the capabilities of two-finger typing. If you start to master touch typing, the mouse becomes useless while typing. It only distracts, but hotkey combinations, on the contrary, begin to help you work efficiently.
Although I should agree with those who say “why learn combinations that I won’t use.” For such people I would like to say the following. I don't always use key combinations - it's not necessary. I don't know all the combinations - it's not necessary. But there are operations that need to be performed repeatedly, and it’s simply inconvenient to grab the mouse. Therefore, for myself, I learned those that I found useful. Which is what I advise you to do.
If you often work on a computer with text documents, it will be very useful for you to know the maximum number of ways to select text. This is especially true for methods of highlighting text in Word, since this is the most popular text editor to date.
Most often, text is selected using the mouse, since this is the device that is usually at hand.
Selecting text with the mouse
It is enough to make a few clicks with your finger, and the desired fragment is highlighted. But in order for the work to be as effective as possible, it is worth knowing and applying several in various ways selecting text with the mouse:
- The easiest way is to click the mouse button at the beginning of the text and “drag” to the end of the selected fragment, then release the mouse button;
- To select a single word, double-click on it with the left mouse button;
- The easiest way to select one whole line is to single-click in the selection bar (which is located on the left side of the sheet) at the level of the desired line;
- In the selection bar (to the left of the text), it is convenient to select an entire paragraph by double-clicking opposite it;
- Using the mouse, you can quickly select all the text by going to the menu on the “Edit” tab and selecting “Select All.” This function present in Word from 2003.
The methods for selecting text using the mouse are very convenient. But you don't always have a mouse at hand. For example, when working on a laptop, it may not be so convenient to use a mouse in the form of a Touchpad. You can use the keyboard instead.
Ways to select text from the keyboard
There are several generally accepted keyboard shortcuts, called “hot keys”. With their help, you can select text fragments in Word of various sizes:
- A fragment of any size can be selected using the Shift key, which you must hold down after you have placed the cursor at the beginning of the desired fragment and until you place the cursor at the end of the text passage;
- If you need to select not the entire text, but a small part of it, you can also use the Shift key. In this case, you place the cursor with the mouse only at the beginning, then press and hold Shift, and move the cursor with the arrows (on the keyboard) to the end of the selected fragment;
- To select one whole sentence, you need to hold down the Ctrl button and click on the sentence;
- The Shift + End and Shift + Home key combinations help select a fragment of a line from the cursor to the end or beginning of the line, respectively;
- The key combination Ctrl + Shift + End and Ctrl + Shift + Home will allow you to select a fragment from the cursor to the end or beginning of the text, respectively;
- To select all the text, press Ctrl and click on the selection bar;
- Another way to select all text is to press the keyboard shortcut Ctrl + A (in the English layout).