Legal navigator in ATP. Legal navigator and its use in solving search problems. Connecting new information banks

FEDERAL AGENCY FOR EDUCATION

STATE EDUCATIONAL INSTITUTION

HIGHER PROFESSIONAL EDUCATION

VOLGOGRAD STATE TECHNICAL UNIVERSITY

KAMYSHIN TECHNOLOGICAL INSTITUTE (BRANCH)

Legal reference system

"Guarantee"

Tutorial

Approved by the educational and methodological association of the Board of Directors of secondary specialized educational institutions of the Volgograd region as a teaching aid for educational institutions secondary vocational education in the Volgograd region.

RPK "Polytechnic"

Volgograd

Reviewers: educational and methodological council of Kamyshin Polytechnic College, 1st deputy. Director of the KPK; computer science teacher KPK

Kukhareva - legal system “Garant”: Textbook. manual / VolgSTU, Volgograd, 2007. – 60 p.

Considered basic concepts and effective techniques for working with the Garant legal reference system. Issues related to working with complete, systematized and promptly updated information on legislation are outlined, as well as the possibility of using software tools for searching, analyzing and processing this information. For better assimilation of the presented material, we present practical tasks. You can check the quality of your understanding of the material using test questions presented separately for each section.

Intended for students studying in secondary specialties vocational education, studying the discipline “Computer Science and Mathematics”.

Il. 39. Table. 4. Bibliography: 3 titles.

Published by decision of the editorial and publishing council

Volgograd State Technical University

Alexander Alexandrovich Epov, Lyudmila Ivanovna Kukhareva

reference and legal system "Garant"

Tutorial

Editor:

Computer layout

Templan 2007, pos. No. 65.

Signed for printing. Format 60×84 1/16.

Sheet paper. Offset printing.

Conditional oven l. 3.75. Conditional auto. l. 3.63.

Circulation 100 copies. Order No.

Volgograd State Technical University

400131 Volgograd, prosp. them. , 28.

RPK "Polytechnic"

Volgograd State Technical University

400131 Volgograd, st. Sovetskaya, 35.

ISBN -7 Ó Volgogradsky

State

technical

university, 2007

Introduction

Reference Legal System "Garant" (SPS) is a computer application containing complete, systematized and promptly updated information on legislation, as well as software for searching, analyzing and processing this information. The main components of the ATP are: an information bank containing texts of documents and supporting information, as well as a software shell that provides service tools for working with the information bank. The content of the information bank of the Garant system is determined individually, depending on the information needs of each customer. In this case, a universal software shell is used, and all users interact with the system through a common interface that is uniform for all.

Let us list a number of advantages provided by electronic submission of information with preliminary legal processing of connected documents. We emphasize that all these functions are provided precisely by the careful preliminary processing of incoming documents performed by the company’s lawyers.

1. Compact information storage. SPS helps to compactly store documents and analytical materials necessary for work. Special data processing makes it possible to fit into a relatively small database more than a million documents that make up large sets of the Garant system. The number of documents in the current database can be seen in the window Kit information.

2. Search for a specific document. SPS - quick search tool necessary documents among the millions who make up the legislation. Having information about the document details, you will find it using the tool Search by details. It will help to gain access to consultation materials published in the media.

3. Search for documents by branches of legislation. All legal information included in the Garant system is classified according to a single general legal classifier. The legal navigator allows you to carry out a sequential transition through the tree structure of the classifier, in which the range of issues covered is clarified step by step. As a result, a list of documents regulating the legal topic selected by the user during the navigation process is displayed.

4. Search for documents based on the situation. "Garant" provides a search for documents describing a practical problem. Even without having information about the document details, you can easily get a selection of legislative acts that answer a specific question. To do this, just select one or more situations in the window Search by situation.

5. Obtaining additional information about the document. The ATP user has access to its relationships, history of changes, comments from lawyers of the Garant system and other analytical information about the document. A description of all possibilities is provided on the pages of the section Documentation.

6. Prompt updating of the entire array of documents. Telecommunications updates performed via the Internet allow you to receive new documents almost the same day they are released.

1. Start and end of work

1.1. Launch of the Garant F1 system

If you are using a file management program ( Far Manager), you must select network drive N: and run the file: garant. exe. If you are using the Desktop, then you need to select the My Computer icon, then follow the following path: GarantF1 on "Fileserver" (H:)\garant. exe. To quickly call the system, you can assign a key combination or create a shortcut on the Desktop. You can learn about these features from your Windows documentation. If the Garant system is launched on your computer for the first time, it will either prompt you to register or do it on its own. This will create new profile system user, which is necessary to store your personal data.

Self-registration in the system allows you to create a user profile by selecting a personal login and password to enter Garant. To register, click the link New user b in the registration window. The system will offer to fill out a number of fields, following simple rules. Continued work will be possible after correctly filling in all the required fields (Fig. 1).

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Rice. 2. Main menu

The main menu contains the following blocks: Legal navigator, reference Information, Latest open documents , Search by details, Search by situation, Search by publication source, Dictionary.

2.1. Navigation bar

Left Main window located Navigation bar ( rice. 3), which contains a dynamic set of tabs for managing the system as a whole and various objects opened during operation. Navigation bar contains the following sections (by default): Menu, My Documents. If necessary, you can connect such sections as: List of configurations, Documents under control, Filters.

Switching between pages is done using tabs. Not all tabs are always present in the navigation bar. Most of them appear only when working with certain objects. To avoid cluttering the navigation bar, these tabs are automatically hidden when you navigate to other pages.

1. Changing the width. Performed using the mouse by moving the separator between Navigation bar And Main window systems.

2. Collapse the panel. The arrow in the upper right part is used Navigation Bars: https://pandia.ru/text/78/526/images/image007_10.jpg" width="34" height="33 src=">. Navigation bar will switch to auto-fold mode. In this mode, the panel automatically collapses when the mouse cursor is outside the panel and expands when the mouse cursor hovers over a panel tab.

4. Switch to floating mode. Grab the panel title (the two-bar divider at the top of the panel) with your mouse and drag it anywhere on the screen. The panel will detach and go into floating mode (Fig. 4). The panel can be attached back to the main window by dragging it by its title to the left or right edge of the window.

Rules of law" href="/text/category/normi_prava/" rel="bookmark">rules of law or other characteristics. The basis of this structure is the classifier legal information system "Garant". Documents affecting more than one norm are placed in several sections at once.

Visually, the navigator is presented in two equivalent views, shown in the illustration: in the tree view (in the navigation panel) and in the main window. In the first view, you can expand and look at all levels of the classifier, while in the second, the content of only one level is displayed. You can use any of them in your work.

Regulatory act" href="/text/category/akt_normativnij/" rel="bookmark">regulatory acts, the order of their publication and entry into force is always important. Information about this is in the reference to the document.

2. Judicial and arbitration practice. Includes decisions of the Constitutional Court, the Supreme Arbitration Court of the Russian Federation, the Supreme Court of the Russian Federation, Federal Arbitration Courts of Districts and courts of the constituent entities of the Federation. This information is necessary not only for professional lawyers, but also for everyone involved in concluding contracts and resolving disputes. It is not always possible to unambiguously determine the procedure for applying a normative act. It is in such situations that a selection of judicial practice, which is a guideline in the application of the law, is indispensable.

3. International treaties . This section includes conventions, declarations, international covenants, multilateral and bilateral treaties between Russia and other countries, including the countries of the Commonwealth of Independent States. International agreements ratified by the laws of the Russian Federation are integral part its legal system. According to the Constitution, international law takes precedence over domestic law. Thus, when an accountant studies issues of taxation of transactions with foreign legal entities, he will need not only the texts of Russian regulations, but also relevant documents of international law (for example, on the avoidance of double taxation).

4. Explanations, comments, diagrams. These are analytical materials developed by well-known specialists or publishing houses in the field of law and accounting. Author's materials allow you to obtain not only links to the regulations necessary for study, but also detailed, competent explanations on their correct application. It is important to emphasize that over time, changes in legislation inevitably occur, and a number of comments, clarifications, and diagrams partially or completely lose their relevance. Therefore, when making a decision, you should be guided by current regulations.

5. Draft laws. The bills in this section are accompanied by explanatory notes from their authors, from which one can determine what the legislator wants to get as a result of the adoption of a particular law. In addition, the system tracks the fate of each bill from the moment it is submitted for consideration to the moment it is signed, reflected in the dossier for the bill.

6. Document forms. Contains standard forms of documents in various formats (Txt, Word, Excel): contracts, powers of attorney, forms of accounting, tax and statistical reporting approved by government bodies. This also includes contract forms drawn up by GARANT lawyers.

Reference Information. IN reference information contains news and reviews of legislation, business information, an accountant's tax calendar, as well as information about new documents and hot information about services.

1. Business information. Frequently used economic and legal information collected in one place. The business information section contains a production calendar, tax and accounting reporting forms, dynamics of changes in the minimum wage, Central Bank exchange rates and refinancing rates, a BIC directory and other thematic collections of information. For example, the minimum wage has changed two dozen times in recent years. To change it, the same number of regulations were adopted. To track the dynamics of changes in the minimum wages, you need to find and study all these documents. Having the appropriate business certificate greatly simplifies this work. Legislation monitoring is an overview of the most important changes in legislation over the past 6 weeks, as well as information about new products in analytical information blocks. The list of documents is divided by subject. Most important documents marked with comment Attention.

In the fall, a number of innovations appeared in the ConsultantPlus legal reference system that made the work of specialists with legal information even more convenient. The system has been replenished with new information banks, in particular, the “Selections of Court Decisions” bank, and the capabilities for quickly searching for documents have been expanded. The Legal Navigator has also been improved - a convenient tool for searching for information on a specific legal issue.

Description of the legal navigator

The legal navigator is used when it is not known in which documents to look for the necessary information on an issue.

The Legal Navigator window consists of a search line and two columns: the left column contains groups of key concepts, and the right column presents the corresponding key concepts of each group. To find the necessary materials, it is enough to select in the dictionary of the Legal Navigator the key concepts (or groups) corresponding to the issue being studied - the system will instantly find the necessary documents.

Quick information search

Now working with Legal Navigator has become even easier and more comfortable.

Searching for information using the Legal Navigator is carried out in two ways. Firstly, you can enter the required word or phrase in the search bar of the Legal Navigator, for example “import of currency”. As a result, key concepts will be selected and highlighted in the right column, and groups of concepts that match the query will be highlighted in the left column. Recall that when moving from one group of concepts to another (in the left column), the user can select several key concepts (in the right column) from different groups.

Secondly, you can find the necessary documents using the alphabetical index that appears on the left side of the Legal Navigator. By clicking on the index letter, the user will receive a list of groups of concepts whose names begin with this letter. After this, it is enough to select the required group and mark one or more key concepts in it.

Note that now the relevant key concepts are simply marked with a check mark. The user can view the marked key concepts by clicking the “Show Selected” link in the lower right corner of the Legal Navigator window. And to get the search result, just click the “Build a list of documents (F9)” button.

Other changes to the legal navigator

Now, for the convenience of users, when entering the Legal Navigator for the first time, a description is provided in the right window of how to search for information using it.

Additional information banks on regional legislation are connected to the Legal Navigator. Now, in addition to the legal acts of Moscow, the Moscow region and St. Petersburg, users have access to the legislation of 21 more constituent entities of the Russian Federation (it is planned to connect 16 more by the end of 2006).

Thus, the Legal Navigator will help specialists find the necessary information on a specific legal issue - federal and regional legal acts, judicial practice, financial advice, accounting entry charts, accounting press publications and much more.

What else has changed in the system

SPS "Consultant"

Search card

In 1992, NPO VMI released a new generation legal system - SPS Consultant Plus. This development took into account the experience of previous decades and at the same time contained new solutions. Consultant Plus is based on advanced technologies and unique principles of service organization. A serious step has been taken in building a system of access to legal information throughout Russia. In the process of developing the new legal reference system Consultant Plus, the most complex problems were successfully solved. Firstly, prompt, without delays, updating of information on user computers in all regions of Russia. Secondly, the organization of high-quality reliable service for users. Thus, not only a new unique product was created, but also an all-Russian service Network for the dissemination of legal information was organized practically from scratch. The developments of Consultant Plus laid the foundations for the development of a new domestic industry - the industry of disseminating legal information.

Today the Consultant Plus company is a leader in the Russian market of legal reference systems. Consultant Plus users are more than 180,000 organizations throughout Russia. According to regular research conducted by leading research organizations, the vast majority of Russian users work with the Consultant Plus system - according to various estimates, from 70 to 79% of companies choose it. Consultant Plus is ahead of its nearest competitor by more than two times.

user document legislation reference

Fig.2. "Consultant Plus"

Search by legal navigator

Full-text search is “an automated document search in which its full text or significant parts of the text are used as a search image of a document” (7). In ATP, full-text search is a software-implemented search for words or combinations of characters directly in the text of database documents. This type of search is carried out in the absence of precise data about the document. To increase the speed of the process, index dictionary information is used. The possibility of this type of search is based on full-text automated indexing of documents, in which all words found in texts are automatically entered into the dictionary, indicating the document number where the word was found. Such a dictionary is structured in alphabetical order, but differs from an alphabetical index in that it automatically includes all words from texts, and not specially selected legal terms. Full-text search for words and phrases in the ATP is automatic search dictionary based of this type. An automatic method for selecting documents requires an intellectual approach from the bibliographer and user when forming search query, the presence of several query options using various synonymous terms and definitions.

The main difficulty is that in most cases users require documents without the exact details known in advance, only on the basis general meaning Problems. The full-text search strategy, depending on the situation, determines the choice of the most optimal search algorithm. ATPs make it possible to implement thematic (problematic) and contextual (approximate) search capabilities in the case when the general thematic focus of documents is known. Thematic search results are most effective in situations where the problem or its boundaries are inaccurately or unclearly defined. The contextual search type is recommended in the following cases:

Inability to accurately formulate a search query;

Difficulties in defining the exact legal terms that characterize this or that problem, the need to obtain a maximum of documents, even remotely related to the problem of interest.

Sometimes the final result of a contextual search in the form of a list of documents may include, in addition to important ones, irrelevant and random ones. For example, in the list of documents for the request "State symbols Russian Federation“, along with the fundamental laws “On the State Emblem of the Russian Federation”, “On the State Flag of the Russian Federation”, “On the State Anthem of the Russian Federation”, Federal Law No. 99-FZ of July 15, 2000 “On Plant Quarantine” is indicated, where Article 17 reads: “State The plant quarantine service of the Russian Federation has a flag, pennant and identification mark..."

Each type of search has its own advantages and disadvantages, advantages and limitations when used. The greatest efficiency is achieved by combining various types search.

For example, when performing a request to search for regulations that stipulate permission for drivers of category “C” to drive a car with a trailer weighing over 750 kg, search in such well-known documents as “Road Rules” and Federal Law No. 196- Federal Law as amended dated 03/02/99 “On road safety”, did not give positive results. When referring to classifiers and a situational reference book using the keywords “motor transport - road traffic,” a list of 72 documents was generated, of which 53 were valid. By title, none of the documents were relevant. A complete review would require a significant amount of time for the bibliographer. In this case, using the “document text” attribute, a clarifying request was formulated using logical operator"I" - "750 car* trailer*". As a result of the search, Resolution of the Government of the Russian Federation No. 1396 dated December 15, 1999, as amended, was found. dated 21.11.2001 No. 808 “On approval of the rules for passing qualification exams and issuing driver’s licenses”, where clause 7 allowed drivers who have the right to drive vehicles of category “C” “... to drive them also in the presence of a trailer, the permissible maximum weight of which is not exceeds 750 kilograms."

As a result of preliminary legal processing, all documents are accompanied by a set of additional information that allows you to navigate the legislation and track the dynamics of its development. Legal processing is the identification of relationships between documents, recording identified connections using links, notes, reference information, as well as creating revisions of documents when they are changed. It is the legal processing of the document when entering it into the PDB that creates real prerequisites for the user to quickly find the required document.

When working with the current edition of a particular normative act, the user can immediately obtain information about retrospective editions of the document, determine the respondent and correspondent connections of the document, a link to the source of publication in the form of a bibliographic description, read the comments on the document. Legal processing of documents also helps to identify contradictions normal different documents guides the user in thematic headings and keywords. In general, SPS create a new scheme for presenting information in the form of a hypertext implementation on related documents, moving from one document to another using links.

Search capabilities, advanced navigation systems, and unique technological solutions embedded in the SPS allow us to talk about the transformation of the activities of a bibliographer, which previously involved the use of only a traditional reference and retrieval apparatus. ATPs are a convenient and effective means of organizing the work of bibliographers related to the provision of legal information. Currently, we can say that the ATPs themselves are part of the reference and retrieval apparatus of libraries. Active implementation into work practice electronic resources, of which ATP is an integral part, opens up new possibilities for bibliographic services and provides new search tools, inviting the user to constantly expand their arsenal of working with legal information.

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The essence of the Legal Navigator

Legal navigator is a special search tool based on the use of a dictionary of key concepts developed by specialists. It allows you to effectively find information on situations that arise in practice.

In the search bar of the Legal Navigator, it is enough to enter 1-2 words related to the issue you are looking for, and the system will offer a list of relevant key concepts from which you need to select the most suitable ones (Fig. 3.9).

Features of the dictionary of key concepts

. Key concepts are formulated in the “user’s language”. These are the most popular formulations used more often than others (including unofficial ones - such as “dacha amnesty”, “thirteenth salary”, etc.), selected by specialists based on an analysis of various sources (texts of legal acts, the Internet, queries real users and etc.).

Dictionary contains tens of thousands of key concepts, therefore it reflects almost all situations that arise for the user.

Dictionary of key concepts structured: it contains two levels - key concepts are combined into groups (topics). This allows you to first identify a general topic, if necessary, and then choose a specific situation.

Dictionary constantly kept up to date.

For convenience in the dictionary there is a filter, which allows you to quickly find the key concept you are looking for.

When is it convenient to use Legal Navigator?

The legal navigator is convenient to use if you find it difficult to describe your situation in detail and can only name 1-2 words that correspond to it. By entering these words, you receive a hint in the form of selected key concepts from which you can choose the most suitable ones.

Note that you can also use Quick Search to search for information on a practical situation. But unlike the Legal Navigator, Quick Search is most effective when you can describe the situation in detail (for example, in 3-5 words).

Rice. 3.9 Legal Navigator window

2 In the search line we will ask: hospital part-time worker. Let’s select the highlighted key concept “Sick leave for part-time workers” from the “Sick leave” group by checking the box to the left of it (Fig. 3.10).

3 Let's press the button.

4 A list of documents from different information banks will be built.

5 Let's open Federal Law N 255-FZ “On compulsory social insurance in case of temporary disability and in connection with maternity.”

6 It will open to a piece of text related to the key concept. This is paragraph 2 of Article 13, which contains the answer to the question (Fig. 3.11).

7 By clicking the button (Fig. 3.11), we will be taken to the text of paragraph 3.1 of Article 14, which also contains information related to our request.

Figure 3.10 Selecting a key concept in the Legal Navigator window

Fig 3.11 Fragment of Federal Law N 255-FZ “On compulsory social insurance in case of temporary disability and in connection with maternity”

Collaboration between Quick Search and Legal Navigator

When searching for documents on a practical situation using Quick Search, the system finds not only documents, but also a number of key concepts from the Legal Navigator that match the request. Selected key concepts from the Legal Navigator are presented on the right side of the window with a list of found documents (Fig. 3.12). Thus, the user can choose where to start - by reviewing the resulting list of documents or by selecting key concepts.

The benefits of working together between Quick Search and Legal Navigator

Using the proposed key concepts, you can clarify your initial request and obtain additional documents on the problem. A list of selected key concepts may suggest information on other related issues that may be useful.

Integrating the Legal Navigator into Quick Search provides significant time savings: you do not need to additionally turn to another search tool, formulate a query, enter it into the search bar, study the resulting situations and select the most suitable ones - the system does all this itself.

2 Let's set in the Quick search line: registration of changes to constituent documents (Fig. 3.12).

3 Click the button and get a list of documents (Fig. 3.12). Among them are regulations, Guides. Let's study these documents.

4 Let's return to the list of documents.

5 On the right side of the window there is a list of key concepts of the Legal Navigator that correspond to our request (Fig. 3.12). With their help, you can additionally look at materials on issues close to what you are looking for.

6 Additionally, you can find out, for example, how to fill out an application for registration of changes to the constituent documents. To do this, select the key concept “Application for registration of changes to constituent documents (form P 13001, RN0003)” in the group of concepts “ Legal entities. Registration".

7 We will receive a structured list of documents in which you can familiarize yourself, in particular, with the Order of the Federal Tax Service of Russia dated January 25, 2012 N ММВ-7-6/25@, which approved the form of the specified application.

Fig. 3.12 Quick search window with found documents and a list of key concepts of the Legal Navigator

Information can also be searched using the Legal Navigator - a special tool based on the use of a dictionary of key concepts prepared by ConsultantPlus specialists (Fig. 2.10).

Useful properties of the Legal Navigator

Key concepts are formulated in the “user’s language”

The dictionary contains tens of thousands of key concepts:

it contains almost all situations that arise for the user

The dictionary of key concepts is structured: it contains two levels - key concepts are combined into groups (topics)

The dictionary is constantly kept up to date

To make it easier to select the desired key concept, there is a filter

The lists of received documents do not contain unnecessary documents (which formally contain words from the request, but in fact do not correspond to this request)

Also, documents will be found that match the request, but do not contain the specified words in the text.

Rice. 2.10. Useful properties of the Legal Navigator

The legal navigator allows you to effectively find information on situations that arise in practice (Fig. 2.11).

or Quick Panel on the Start Access Page

It is enough to enter 1-2 words on the issue into the search bar of the Legal Navigator...

And the system will offer a list of key concepts from which you need to select the most suitable ones

As a result, the main current legal acts will be found, as well as materials of judicial practice, comments, consultations on the issue under consideration

Rice. 2.11. How does Legal Navigator work?

Rice. 2.12. Selecting a key concept in the Legal Navigator window

Rice. 2.13. Transition to document fragments corresponding to the selected key concepts of the Legal Navigator

Every user always has documents in their work, changes in which it is important not to miss. To do this, you have to periodically find and view them, which you don’t always have time for. Automatic check changes in documents important to the user are provided by the function "Documents under control." Documents placed under control are available by clicking the button.

Figure 2.14. Choosing a control option

Figure 2.15. A message that a document fragment has been successfully placed under control

EXAMPLE 2.7. Let's put the Civil Code of the Russian Federation under control (part one). 1. Press the button Quick access panels and select the Civil Code of the Russian Federation (part one). 2. We press the button Quick access panel, in the “Add to Favorites” window that appears, select the “Documents under control” tab (Fig. 2.16) and press the button. The document will be put under control, as indicated by the icon to the right of the document name in the list. At the same time, the document will be placed in the “Documents under control” tab of the “Favorites” window (Fig. 2.17).
		- The document placed under control will be checked automatically after each replenishment of the system. If changes have occurred in the document under control, the system will report this upon startup. In this case, the Quick Access Toolbar button will change its appearance to. The button will look like this until you mark documents in which changes have occurred as viewed using the button (Fig. 2.17). - The status of documents placed under control (no changes have occurred yet, changes have entered into force, etc.) is indicated under the name of the document in the “Documents under control” tab of the “Favorites” window (Fig. 2.17).

Rice. 2.16. Submitting a document for control

Rice. 2.18. One of the options for reporting the essence of a change in a document under control